The Board of Management of Roxboro N.S. hereby sets out its Enrolment and Admission Policy in accordance with the provisions of the Education Act 1998 and the Board trusts that by so doing, parents will be assisted in relation to enrolment matters. The Chairperson of the Board of Management or the Principal Teacher will be happy to clarify any matters arising from this policy.
Decisions in relation to applications for enrolment are made by the Board of Management of the school.
General School Information:
Name of School: Roxboro National School
Address: Derrane, Roscommon
Telephone No. 090 6625703
Roll No. 18742U
Chairperson of Board of Management: Mr. Adrian Grealy
Principal: Mr. Michael Cleary
His Lordship Bishop Kevin Doran, Bishop of Elphin is the Patron of the school.
At present, the staff is comprised of the Principal Teacher, eight class teachers, four Special Education Needs Teachers and four Special Needs Assistants. Roxboro N.S. is a co-educational school for girls and boys from Junior Infants to Sixth Class
The school depends on the grants and teacher resources provided by the Department of Education and Skills (DES) and it operates within the regulations laid down, from time to time, by the Department. The school policy has regard to the resources and funding available. The school follows the curricular programme prescribed by the DES which may be amended from time to time, in accordance with Sections 9 and 30 of The Education Act (1998).
Within the context and parameters of DES regulations and programmes, the rights of the patron as set out in the Education Act and the funding and resources available, the school supports the principles of:
•Inclusiveness, particularly in relation to enrolment of children with special needs, gender, ethnicity, etc.
•Equality of access and participation in school
•Respect for the diversity of value, beliefs, traditions and ways of life in society.
Classes start at 9.20a.m. and finish at 3.10p.m. Infant Classes finish at 2.00 p.m.
This policy aims to ensure that the appropriate procedures are in place to enable the school
•To make decisions on all applications in an open and transparent manner consistent with the ethos, the Mission Statement of the school and legislative requirements
•To make an accurate and appropriate assessment of the capacity of the school to cater for the needs of applicants in the light of the resources available to it and
•To put in place a framework which will ensure effective and productive relations between students, parents/guardians and teachers where a student is admitted to the school
Section 9 (j) of the Education Act 1998 specifies, that “A recognized school shall ….Subject to this Act and in particular section 15 (2) (d), establish and maintain an admissions policy which provides for maximum accessibility to the school”.
Section 15 (2) (d) states the Board of Management shall “publish …. The policy of the school concerning admission to and participation in the school and ensure that policy principles of equality and the right of parents to send their children to a school of the parents’ choice are respected”.
Section 27 (1) states that “A board shall establish and maintain procedures for the purposes of informing students in a school of the activities of the school” and (2) that “the procedures established and maintained under subsection (1) shall facilitate the involvement of the students in the operation of the School having regard to the age and experience of the students, in association with their parents and teachers”.
The Education Welfare Act, 2000 [Section 19 (1)] requires that a Board of Management shall not refuse to admit a child except where such refusal is in accordance with the school’s Admission Policy. Section 19 (2) requires that parents/guardians must provide relevant information to the school while Section 19 (3) requires that the Board of Management, shall as soon as possible (but no later that 21 days) after receiving such information “make a decision in respect of the application concerned and inform the parent/guardian in writing thereof”
The Equal Status Act, 2000 [Sections 5 & 7 (2)] prohibits discrimination on the grounds of “gender, marital status, sexual orientation, religion, age, disability, race or membership of the Travelling Community” regarding admission, assess to programmes, participation in the school or regarding expulsion or any other sanction. There are limited exceptions regarding single-sex schools and schools promoting particular religious values [Section 7 (3)].
The school shall have in place appropriate channels of communication and procedures
•To inform parents/guardians about the school, its programmes, activities, and procedures
•To enable applications for admission to the school to be handled in an open, transparent manner
•To put in place criteria under which applications shall be considered
•To ensure that these criteria are informed by our Ethos, our Mission Statement & current legislation
•To specify what information is required by the school at the time of application
Context, Resources, School Organisation & Curriculum
The school acknowledges the right of parents/guardians to send their children to a school of their choice, subject to the resources available to the school including classroom accommodation, class size, teaching resources and financial resources and subject to the capacity of the school to provide for the needs of any applicant or student. It will make every effort to secure those resources – where the resources cannot be secured the school may refuse admission. The school is staffed in accordance with the standard pupil – teacher ratios sanctioned by the Department and any additional teaching hours sanctioned by the Department in respect of curricular concessions, special needs, special programmes etc. The school operates within the regulations laid down by the Department from time to time.
The capacity of the school to implement its desired curriculum, its broad range of educational programmes, its breadth of extra-curricular activities, its school plan and policies are dependent on the resources it receives. Consequently, in determining its activities and programmes for any school year the school must have due regard to the teaching, management and administrative resources and the accommodation, equipment and funding available to it.
Roles and responsibilities in developing and implementing this policy:
Role of Board of Management
•To ensure that a policy is in place and that it is reviewed
•To appraise this policy with regard to its suitability and the effectiveness of its implementations and to make recommendations for improvement where appropriate.
•To decide on appeals by parents or students with respect to any decision(s) made by the Principal/Board, not including the right of parents/guardians to appeal decisions under Section (29) of the Education Act (1998)
•To prepare an Attendance Policy. The policy will have regard to guidelines issued by TUSLA – The Child and Family Agency and will set out the measures the Board of Management proposes to adopt
a)For the purposes of fostering and appreciation of learning among students attending the school and
b)Encouraging regular attendance at the school on the part of all students
Role of the Principal
•To formulate draft policy in consultation with the teaching staff, parents/guardians and Board.
•To monitor its implementation and to ensure that it is reviewed by the review date
•To implement the policy and to support other teaching staff in their implementation of the policy
•To apply for and acquire such resources as are available in accordance with government policies
•To ensure, within the constraints of available resources, that alternative programmes are devised where necessary and practicable to meet the needs of students
•To appraise the policy with regard to its suitability and the effectiveness of its implementation and to make recommendations for improvement where appropriate
•To ensure a register of all students attending the school is established and maintained
•To ensure that a record of attendance or non-attendance is maintained for each student registered at this school and, in the case of non-attendance, the reason for same
•Prior to registering a child, to provide the parents of an applicant with a copy of the school’s Code of Behaviour, Anti-Bullying Policy, Acceptable User Policy for internet usage, Medication Policy and Healthy Eating Policy and ensure that the parents/guardians confirm in writing their acceptance of these policies and an assurance that they shall make all reasonable efforts to ensure compliance with these by the child
•To provide, on request, to any parent of a child registered in the school with a copy of the Code of Behaviour, Anti-Bullying Policy, etc.
•Where a child is refused admission, to advise the parents of their right of appeal – a parent has 42 days to appeal the decision in accordance with Section 29 of The Education Act (1998).
Role of Teaching staff
•To co-operate with the implementation of this policy
•To take the needs of all students into account in the way in which they select resources, plan and teach their lessons and conduct assessments
•To bring concerns about Special Needs, curricular matters and general information to the attention of the Principal, Deputy Principal, Special Needs Teachers.
•To keep parents/guardians informed through the regular Parent / Teacher Meetings and School Reports and by meeting parents from time to time as required.
•To appraise this policy with regard to its suitability and the effectiveness of its implementation and to make recommendations for improvement where appropriate
Role of Students
•To co-operate fully with the school in the implementations of the policy
•To offer suggestions for improving the service to students with special needs
Role of Parents
•To support the policy and to co-operate fully with the school in its implementation
•To bring to the attention of the school authorities any concern they may have in relation to the school’s provision for the educational needs of their child
•To appraise this policy with regard to its suitability and the effectiveness of its implantation and to make recommendations for improvement where appropriate
The Board of Management of Roxboro National School reserves the right of admission if such admissions contravene Departmental guidelines.
The school will not refuse a child on the basis of ethnicity, special education needs, disability, traveller status, refugee status, political or religious beliefs, family or social circumstances, provided the necessary supports are in place in the school.
The school will maintain a list of refused applicants for each class, their place on that list having been determined under the criteria outlined.
The Board of Management respects parental choice in relation to enrolment, provided the enrolment criteria are fulfilled.
The Board of Management of Roxboro National School, in its Policy of Admissions/Enrolment, respects the rights of the existing school community and the children already enrolled. Consequently, the Board of Management reserves the right to determine the maximum number of children in each class, bearing in mind:
• Health & Safety Concerns regarding Staff and Children
• Available classroom space
• Educational needs of the children
• Presence of children with special needs
• Department of Education & Science class size directives
• Appropriate Supports and Resources are available
• Time of school year
Procedures – Application, Enrolment Criteria & Decision / Appeals
• Failure to fully complete forms may result in refusal to admit a student.
• Further relevant information may be sought at a later stage
Admission to the school is, of course, subject to the resources available to the school including classroom accommodation, class size, teaching resources and financial resources, and subject to the capacity of the school to provide for the needs of those who apply for admission. Where the school lacks the necessary resources to meet the needs of any applicant or student, it will make every effort to secure those resources – where the resources cannot be secured, the school reserves the unfettered right to refuse admission. It is the responsibility of parents/guardians of any child to inform the school of any such needs on the enrolment application form for the child’s own welfare. In this context the school authorities will have equal regard for the welfare of all the students and their right to an education in an atmosphere that is not detrimental to their physical, emotional, moral, social or intellectual development. Failure to fully complete the application form, failure to supply any relevant information requested by the school or failure to make reasonable arrangements to meet with the school authorities to discuss the application may result in a child being refused admission to the school.
Application for immediate admission in the current school year
• Application forms are available from the school secretary or principal.
• Failure to fully complete forms may result in refusal to admit the applicant
• The behaviour record of a student in their previous school shall be considered
• The attendance record of a student in their previous school shall be considered
The registration process is initiated on receipt by the school of a completed application form. This form must be signed and dated by one or both parents or guardians. Telephone calls or personal school visits concerning enrolment will be facilitated, but are not in themselves enrolment applications.
Following receipt of completed application forms, parents/guardians will, within 21 days, receive from the school acknowledgement of the application. The principal will asses each application to ensure conformity with this policy and then will make a recommendation to the Board, listing proposed enrolments for the forthcoming year. Once an enrolment list is approved by the Board, all applicants will be notified in writing of the outcome, and if refused admission, will be advised if their child is on a waiting list and their place on the waiting list as determined by the acceptance criteria. They will also be advised of their entitlement to appeal under Section 29 of the Education Act 1998. Between Board meetings, the principal may accept or reject applications provided they are in accordance with this policy and/or any other authority delegated to him/her by the Board.
Parents will be encouraged to make applications for admission to Junior Infants in January/February of the calendar year in which it is expected that the child will start school. The closing date for applications will be decided upon each year by the Board of Management. This closing date will be made known to parents/guardians when they are receiving the applications for enrolment.
No child may attend the school before reaching the fourth anniversary of his/her birth. Junior Infants may only be admitted to the school at the beginning of a school year unless they are transferring from another school.
If the number of applicants exceeds the number of places available, the following prioritising criteria are used:
1 Families whose primary residence is in the immediate areas of the Derrane half of Kilbride Parish. If the class is over subscribed within the application of this criterion, places will be granted in accordance with the ages of the children, starting with the oldest applicant, until all places are allocated.
2 Brothers and sisters of children already in the school or who have attended the school in the past. If the class is over subscribed within the application of this criterion, places will be granted in accordance with the ages of the children, starting with the oldest applicant, until all places are allocated.
3 Children of current staff. If the class is over subscribed within the application of this criterion, places will be granted in accordance with the ages of the children, starting with the oldest applicant, until all places are allocated.
4 Children of the traditional school catchment area which is outside the Derrane area of the parish and also outside the parish. If the class is over subscribed within the application of this criterion, places will be granted in accordance with the ages of the children, starting with the oldest applicant, until all places are allocated. This traditional catchment area is defined as the part of the Roscommon/Kilteevan parish north of the N63 and around Cloontymullen; the areas of and around Kilrooskey and Corry in Kilgefin parish – the catchment of area of Carrowcrin N.S. outside of Kilbride parish. (Carrowcrin N.S. is closed and amalgamated with Roxboro N.S.)
5. Children of parents who are past pupils of the school. If the class is over subscribed within the application of this criterion, places will be granted in accordance with the ages of the children, starting with the oldest applicant, until all places are allocated.
6. If space is still available, class numbers are completed according to age starting with the oldest.
Those who do not get a place will be placed on a waiting list according to the criteria above. If places do not become available these children will be given priority for the following year in the criteria in which their their application falls
All children enrolled are expected to comply with and support the school’s Code of Behaviour and Anti-Bullying Policy, as well as the school’s designated policies on Curriculum, Organisation and Management.
Relevant Forms / correspondence:
Appendix A: Application to Enrol.
Appendix B: Letter of Acceptance.
Appendix D: Letter of Refusal
Together with an Application to enrol, parents/guardians will receive a copy of the school’s policy on Anti-Bullying, Code of Behaviour, Administration of Medication, Healthy Eating and the Acceptable User Policy for I.C.T.
The Board of Management will monitor the implementation of all aspects of the Policy and review and amend the Policy as required, with particular emphasis placed upon
• Effective management placed on application process
• Clarity and transparency relating to the process
• Applicants informed in good time re the status of their application, particularly in the case of refusal to enrol
• Parental feedback
The implementations of this policy will be monitored by the Board of Management at the appropriate time. It will also be referred by the Principal for consideration by the full staff at the same time. The Principal will report to the Board of Management regarding the process of enrolment in December each year and regularly thereafter until enrolment is complete. Where the Principal refuses admission to any applicant, by the authority delegated to him by the Board in line with this policy, any such refusal shall be communicated to the Board at the earliest opportunity.
The policy will be reviewed regularly in the light of experience. It will be reviewed by the full staff and Board of Management every three years. Any staff member, board member, parent, guardian or student who is unhappy with the content or the implementation of any school policy may request a review at any time and such a request will be dealt with as quickly as possible.